Assessing our productivity, measuring our personal time, having good management of our projects, both individual and team is not always familiar or easy. Fortunately, there are tools that are available to all and can not only greatly improve these aspects, but also make the task easier!
Internal communication, information management, time organization and even ideas are issues that are largely important to the individual as well as to businesses of any size. Sometimes, in a distraction-filled virtual world, we need external means to support and help our productivity. Now it is possible to access mobile applications created only for this reason: increase efficiency.
More and more, our projects of all kinds can be done online, or even with our smartphone. For example, as we had all probably experienced at least once, understanding through online communications can sometimes be compromised. To avoid this kind of conflict or problem, it is possible to download mobile applications helping in all areas of a work away.
Applications for TeamWork
When it comes to teamwork, it is necessary to plan projects and plan them according to the load. In fields as varied as construction companies, churches or government groups these applications for group work will make the happiness of many.
Trello is one of the main organizational services that presents itself as being inspired, clear and convenient to grasp. In short, Trello’s principle is to create tables in which we can design columns. By default, we found three subtitles: To Do, In Course, and Completed. We can therefore assign a column only to the state of the work. In other words, we can even develop maps that can be swiped from one column to another. These maps can represent one aspect of the project or even assign a particular job to a single member.
With Trello, it is therefore possible, for each map or aspect concerning the project, to leave our comments, spread the tasks, channel information and follow the progress all in one place and with a simple glance.
Slack is a tool that helps centralize the services of many applications. Often, employees who work as a team have to manipulate a significant amount of information using a variety of applications depending on their needs. However, these services are available on different IT platforms, making all these activities very complicated to manage.
Otherwise, Slack is a collaborative platform for bringing together work, links and conversations from many applications in one place. This allows employees (and individuals) to track the progress of different projects in a less compartmentalized and separate way, as well as to build their projects as a team – without constraints, without email overload. This application is the digital solution, allowing for internal threads of discussions, to chat in instant messaging with team members and to create private groups to communicate with certain members only. Distinguished from other mobile tools, they allow you to synchronize your conversations with external applications to get real-time notifications.
Slack also has a search function, a document download/import tool, and an analytics system that can report on usage statistics for other members.
Asana is a very easy-to-handle application, allowing up to fifteen employees free of charge on a single workspace. This tool allows you to manage teams on projects and job advancements without using e-mails. The management of activities and drafts with Asana can be seen unlimitedly. Without any other way, this application breaks down into several work tasks, which then consist of several projects that are still subdivided into tasks.
Applications for Individual Work
Occasionally, we encounter the need to organize our ideas, to classify our personal work or even to have to pursue a job alone. Don’t worry, there are also tools for single workers!
The well-known PowerPoint is no longer unique in its field. Today we have access to an alternative: Prezi. This tool is a multiplatform presentation software. Accessible literally anywhere, anytime, Prezi uses a well-known concept: the cloud. That is, if we start a presentation, no matter what the genre, on a browser and want to finish it using our mobile phone, it is now possible! Obviously very advantageous for students, Prezi offers an efficient editing of information as well as a quick visualization of these instructions.
In this same area, Murally happens to be a versatile tool for creating tables, pinning ideas, composing reminders, lists, inserting images, sounds, videos – and all with the drag and drop function. These many mobile applications are recommended as much if you are a small agency as an association, collective, group or single person organizing a project. It happens to be simple to understand and for the most part.
Helping with Personal Time Management
Managing your own time is not giving to everyone. In fact, for virtual workers, it’s usually easy to waste time and negatively affect our productivity without even realizing it. Social networks, among others, not only play a huge role in our private lives, but can sometimes encroach on our professional lives. For anyone who needs a helping hand with effective driving in itself, the services are also accessible to you!
RescueTime is a service completely designed to find out if you are productive. It works in the background and allows you to determine your level of performance. Very basic as an application, you only need to press the icon to access a summary of the day’s statistics. By accessing a dashboard, you can view each website visited, digitized in several categories: News, Utilities, Business, Social Networks, etc. Each column is assigned a productivity ranking. We can organize each category to contain the necessary sites, depending on our work.
In addition, RescueTime also contains a graph to better understand the evolution of our productivity over the course of the day. There are three analysis periods available to us: Statistics of the Day, Week and Month. It is also possible to generate productivity analysis reports, identify the most productivity-friendly days, and set goals.
Stay Focused is a service that closes the digital world – when the need arises. Sometimes there are impediments — either a big exam or even a deadline to come and you really need to focus. Turning off your mobile device isn’t always an option, because you could actually get a call or get an important message, but at the same time, you don’t want to get distracted by other apps like Facebook or Twitter.
With Stay Focused, simply select apps that are guilty of eating your time and you can temporarily block them! This app is for anyone who wants to block distracting apps for a certain period of time. Just target the outside applications to block, the duration of their barrage and the trick is played!
Similarly, there is also the app called AppBlock, which also allows you to put down usage restrictions. A little more advantageous, this service anchors the possible hours of handling as well as the number of launch possible for each application individually.
To apply a restriction, simply tap the Application Name section and insert the name of the app you want to restrict. It’s even possible to have your mobile display an alert message on your mobile device if you’re trying to launch the program like this!
Forest : Stay focused
Forest: Stay focused is designed to help you stay away from touching your smartphone for 30 minutes.
The principle is to plant a seed in a small pot of flowers. As soon as the seed is planted, you will no longer have to use your phone for 30 minutes or you may not let your seed grow and become a tree. If you resist temptation and don’t leave the app to play a game or surf Facebook, then you’ll have the opportunity to see your tree among many others in a virtual forest.
Help with Self Management
It is also possible to feel overwhelmed by our own things to do. To avoid extra stress on personal tasks, it is possible to download apps that offer a service to help manage our individual affairs.
Mailchimp is the online solution for managing email. This application allows for a wide range of functions: create and send newsletters, manage subscriber lists, and track campaign performance. This app brings all our inboxes together in one place, allowing you to see the whole thing with a quick and easy look.
In this same area, there is also the well-known service SaneBox. Very useful when combined with the Mailchimp app, SaneBox is a great tool for keeping valuable time. This service verifies emails in numerous inboxes and identifies unnecessary and intrusive messages, often emed spam or commercial messages. With this solution, you can effectively manage your online messaging and earn more on your personal productivity level!
In addition, applications like Evernote and Subtask will go a long way in helping to organize your notes and manage yourself. Evernote centralizes all notes, regardless of format (iOS, web, text, photo) or the device used. With this application, it is possible to write, add PDFs in notes, group notes in notebooks, organize writings by place through an atlas and even chat with collaborators. In short, it is up to everyone to take ownership of the tool and find its multiple uses.
Subtask is designed to organize and structure ideas in one place using Mind Mapping – or to build projects from start to finish with a graph. Here, it is possible to think in real time alone or as a team, in the same room or in different countries. Instantly, each change is synced and backed up – without having to do anything.
Tons of apps at your service!
As for using apps on our mobile devices, why not make our time as operational as possible? Just download the app that fits perfectly with our need and start using it. Without hesitation, these applications will save you time and help you perform your work, both individually and as a team.